Business Admin Apprentice
(Debenhams Ottaway LLP)

We are looking for a facilities apprentice to ensure the smooth day to day running of the facilities function.

Key Responsibilities

Facilities and General Office:

• Undertaking regular stock takes of stationary, catering supplies, hygiene products and other consumables, reordering as necessary.
• Keeping the coffee machines clean and provisioned and acting as the first point of contact for any faults or engineer visits.
• Maintaining office printers ensuring that they are well stocked with paper and ink.
• Monitoring the facilities inbox and respond to or deal with enquires in an appropriate manner.
• Assisting with office moves and workstation set up – updating the office floor plan in a timely manner.
• Ensuring that the building is kept looking clean and tidy, including client and communal areas, around the front and rear doors, the kitchen and washroom.
• Working closely with the receptionists, ensure any refreshments for training sessions and meetings are ordered, set out and cleared away as required.
• Ensuring that client areas and meeting rooms are clean, properly provisioned and have the required refreshments and documentation for example Wi-Fi passwords in place.
• Reserving parking spaces as requested.
• Transportation of items between offices and to other locations as necessary.
• Covering reception in the absence of the receptionists

Property: 

• Maintaining the company property register and company asset log as movement occur.
• Running the weekly fire alarm test.
• Supporting maintenance projects as required, updating the site maintenance log as necessary.
• Undertaking building inspections in accordance with checklists, identify any concerns/issues in the building and raise to the relevant person.

Administration

• Sorting incoming office post and deliveries.
• Franking outgoing post and ensuring that the franking machine is maintained and loaded with sufficient funds.
• Logging all incoming cheques and delivering them to the bank with completed paying in book.
• Logging files for digital storage, arrange collections and destruction of hardcopy documents as required. Request files and deeds from Stephens when required and assist in the location of older files and deeds.
• Checking invoices.
• Other admin support as and when requested, such as photocopying, ordering business cards etc.

Why apply for this vacancy:

• Great learning opportunities in a regional law firm within the wider Practice Support team
• Wide range of company social events
• Good city location

Desired Skills and Qualities

• Attention to detail / accuracy.
• Able to lift, move and carry sizeable objects (manual handling)
• Able to pitch in and work as part of a wider team
• Confidentiality and discretion
• Driven to provide an excellent service.
• A commitment to continual learning and encouraging the same in others
• Good IT skills particular with MS Office.
• A supportive and collaborative approach
• Excellent organisational and time management skills.
• Good written and verbal communication skills.

Desired Qualifications

• GCSE or equivalent Grade 4/C or higher in maths and English desirable but not essential.
• Applicant must not already hold a level 3 or higher in Business Admin

Future Prospects

• Possibility of future employment if available.
• Role within Practice Support Team i.e. Marketing, Finance, Facilities, IT

Training:

• Full training to be provided by the employer and KEITS at the place of employment.
• The applicant will be working towards a Level 3 Business Administration Apprenticeship
• The learner will be allocated an industry specific training consultant who will provide both remote and on site visits throughout the apprenticeship.
• The apprentice will work towards an End Point Assessment (EPA) at the end of their apprenticeship.
• If you would like to read more about the course content for this apprenticeship, please follow the below links:
• https://www.instituteforapprenticeships.org/apprenticeship-standards/st0070-v1-0

Things to consider

• KEITS Training Services Ltd reserves the right to close the vacancy earlier than the listed closing date should the need arise.
• To Apply click Apply for this Role and for our top tips on how to fill out your application form click here
• Applicants may not hear if they are unsuccessful due to the popularity of our vacancies.